The Microsoft Azure Data Processor Agreement: What You Need to Know
If your business uses Microsoft Azure to process personal data, you need to be aware of the Azure Data Processor Agreement (DPA).
In short, the DPA outlines the responsibilities of Microsoft and the data processor (your business) when it comes to protecting personal data processed through Azure. It is a crucial document for ensuring compliance with data protection regulations such as the General Data Protection Regulation (GDPR).
Here are some key things to know about the Microsoft Azure Data Processor Agreement:
1. What is a data processor agreement?
A data processor agreement is a legally binding document that outlines the responsibilities of a data processor (your business) and a data controller (Microsoft) with regards to personal data processing. The DPA is an addendum to the Microsoft Online Services Terms (OST) and covers the processing of personal data through Azure. It sets out the measures Microsoft will take to protect personal data and the obligations of your business as a data processor.
2. What does the DPA cover?
The DPA covers a range of topics, including:
– The purposes and duration of personal data processing
– The types of personal data being processed
– The security measures in place to protect personal data
– The responsibilities and obligations of Microsoft and the data processor
– Data subject rights and how they are managed
– How breaches of personal data are handled
– The process for transferring personal data to third parties
3. What are the responsibilities of your business as a data processor?
As a data processor using Microsoft Azure, your business has several responsibilities under the DPA, including:
– Only processing personal data according to the instructions of the data controller (Microsoft)
– Implementing appropriate technical and organizational measures to protect personal data
– Ensuring that all personnel involved in the processing of personal data are bound by confidentiality obligations
– Assisting Microsoft in responding to data subject requests and data protection impact assessments
– Reporting any personal data breaches to Microsoft without undue delay
4. How does the DPA relate to GDPR?
The DPA is designed to help organizations using Microsoft Azure to comply with GDPR. GDPR requires data controllers (in this case, Microsoft) to have data processor agreements in place with all third parties (in this case, your business) that process personal data on their behalf. The DPA sets out the specific requirements for personal data processing through Azure and ensures that both Microsoft and your business are fulfilling their GDPR obligations.
5. How can you ensure compliance with the DPA?
To ensure compliance with the DPA, your business should:
– Review and understand the DPA and any other relevant data protection agreements
– Implement appropriate technical and organizational measures to protect personal data
– Ensure that all employees involved in personal data processing are trained on their responsibilities
– Regularly review and update your data protection policies and procedures
– Report any personal data breaches to Microsoft without undue delay
In conclusion, the Microsoft Azure Data Processor Agreement is a crucial document for organizations using Azure to process personal data. By familiarizing yourself with the DPA and implementing appropriate data protection measures, you can ensure compliance with data protection regulations and protect the personal data of your customers and employees.